Careers

The County of Haliburton is seeking applications from qualified candidates for two new Administrative Clerk positions in our organization.

Reporting to the Executive Assistant, the Administrative Clerk provides a range of clerical and administrative support such as preparing meeting materials, taking minutes, maintaining filing systems in accordance with our records management program, maintaining accurate scheduling and calendar management. This position provides support for a variety of meetings, maintains inventories and inputs orders for supplies and equipment as required.

The 2025 hourly rate for this unionized CUPE 1960 position is $26.09. Please see a detailed job description.

Please submit a detailed resume indicating your relevant skills and experience no later than August 15, 2025, at 4:30pm. Please send your resume to:

Sarah Hume, Human Resources Manager

shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted. The interview evaluation process may include a practical component.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

MAJOR RESPONSIBILITIES

Administrative Duties (40 – 60%)

• Provide administrative scheduling support including coordinating meetings and calendars for corporate events, Directors, CAO and Council as directed.
• Provide clerical or administrative support for special projects as required.
• Respond to invoicing and billing inquiries.
• Coordinate room, facility, and food bookings including set up and tidy up following Council, Committee, and other meetings as required.
• Adapt published documents to ensure compliance with AODA standards.
• Prepare and proofread letters, reports, and other forms of documentation.
• Photocopy documentation and reports as required and requested.
• Order supplies for the Administration Building and Patrol Yards.
• Liaise with the Custodian/Maintenance Worker regarding evening meetings and events, supplies required or reported work to be completed.
• Primary reception as required.
• Other duties as assigned.

Records Management Duties (10 - 40%)

• Manage correspondence, spreadsheets, agendas, minutes as directed.
• Gather and prepare data and information for studies, reports, and presentations.
• Prepare and circulate agenda packages as directed, with accuracy, and in a timely manner that adheres to given deadlines.
• Monitor the County website and publish approved agendas, minutes, notices, motions and by-laws and other authorized files.
• Administer and support the County’s records management program.
• Provide support to all County departments with respect to record management, including communication of policy standards.
• Maintain compliance with relevant policies, standards, the records retention by-law, legislation, regulation related to records management.
• Other duties as assigned.

IT Duties (10 – 40%)

• Ensure required IT equipment is set-up and functioning prior to meetings.
• Support virtual meetings and live broadcasts of Council and Committee meetings.
• Answer IT Help Desk phone calls and gather required information to document and input a suitably detailed service request ticket.
• Categorize and prioritize Help Desk tickets using IT service management software.
• Provide assistance to Service Desk Supervisor in assigning service request tickets to Service Desk Technicians.
• Place orders for approved hardware and track incoming deliveries.
• Receive, organize and label new IT equipment upon arrival.
• Format and maintain end-user instructional guides and Help Desk portal articles.
• Design digital forms for internal service catalogue requests.
• Assist with IT asset and license management.
• Other duties as assigned.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

DECISION MAKING AND INDEPENDENCE
a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

1. Respond to incoming calls and redirect to proper individual/municipality.
2. Coordinate meetings including meeting invites, room bookings, equipment, and food.
3. Maintain inventories and manage records in accordance with by-law and policy.

b)3 examples of situation or problems that are referred to the supervisor for direction or resolution:

1. Report any delays in production of meeting materials (e.g., minutes, agendas, etc.)
2. Changes or inconsistencies in the records management or IT inventory programs.
3. Request for additional administrative assistance from a department head.

REQUIRED TRAINING
Orientation which includes:

• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker H & S Training
• AODA

MINIMUM QUALIFICATIONS

a)Education

• Secondary school diploma
• G driver’s license

b)Experience

• 1 year of related administrative experience preferably in a municipal environment.

c)Knowledge/Skill/Ability

• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, and PowerPoint).
• Ability to operate office equipment and current computer technology.
• Excellent oral and written communication skills.
• Good interpersonal skills, strong customer service skills, telephone etiquette and the ability to remain calm and courteous when dealing with members of the public.
• Good ability to work independently.
• Excellent literacy skills.
• Ability to multi-task in a fast paced and demanding environment.
• Ability to follow directions related to Municipal Act and related Ontario Regulations and Orders requirements and County policies and procedures.
• Must be able to maintain confidentiality.
• Ability to work within legislated timeframes.
• Establish and maintain effective working relationships with co-workers, supervisors, members of Council and the general public.
• Ability to focus on tasks despite frequent interruptions.

COMPETENCE
Competence should be achieved by a new person in less than one (1) year.

POSITION CLASSIFICATION
Position Title: Administrative Assistant
Department: Administration
Work Location: Administrative Building
Reports to (Direct): Executive Assistant
Position(s) Supervised Directly: N/A
Position(s) Supervised Indirectly: N/A
Effective Date: July 16, 2025
Revision Date: July 16, 2025
Wage rate: As per the collective agreement
Hours Per Week: 8:30am – 4:30pm, minimum 35 hours per week

Haliburton County Paramedic Service is seeking applications from qualified candidates for two (2) Commander, Paramedic Operations positions. These two positions are new additions to our management structure.

Reporting to the Deputy Chiefs as part of the management team, the Commander, Paramedic Operations will provide daily leadership, operational oversight, and clinical guidance to paramedic teams. This role ensures effective frontline service delivery, oversees fleet and equipment readiness, and supports staff performance through coaching, mentoring, and continuous quality improvement initiatives.

The salary range for this position is $110,281.71 to $129,014.00 (40 hours per week). This position works 12-hour shifts on a 24-7 rotation. Please see the attached detailed job description for more information.

The successful candidate must have the following:

• AEMCA and Base Hospital certification
• Ability to meet all qualifications as outlined in the regulations of the Ontario Ambulance Act
• 5-7 years of progressive experience as a Primary or Advanced Care Paramedic
• Demonstrated supervisory or leadership experience

Applicants must submit a resume no later than August 15, 2025, at 4:30 pm to:

Sarah Hume, HR Manager

shume@haliburtoncounty.ca

We thank all who apply for this position; however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided for all steps of the hiring process, please contact Human Resources for further details

POSITION SYNOPSIS AND PURPOSE:

Reporting to the Deputy Chiefs and as part of the management team, the Commander, Paramedic Operations will provide daily leadership, operational oversight, and clinical guidance to paramedic teams. This role ensures effective frontline service delivery, oversees fleet and equipment readiness, and supports staff performance through coaching, mentoring, and continuous quality improvement initiatives.

MAJOR RESPONSIBILITIES

Operational Leadership and Clinical Oversight (60%)

• Lead and support paramedic staff to delivery high quality, patient-focused care in alignment with current BLS PCS, ALS PCS, County and Service policies.
• Assess performance and clinical documentation via direct field observation and ePCR review, escalating critical issues to the Deputy Chief, Professional Standards.
• Deliver mentorship, clinical proctorship, and in-field coaching; identify and address training needs.
• Design, coordinate and evaluate paramedic training, onboarding, and professional development programs.
• Provide scene management and multi-agency coordination during mass casualty incidents.
• Support deployment plans and patient care delivery through situational awareness, direct response, operational & shareholder engagement, and logistical support.
• Maintain strategic relationships with internal teams and external stakeholders, including allied agencies and hospitals.
• Monitor base duties, vehicle readiness, and documentation compliance to ensure system efficiency.
• Conduct regular needs assessments, along with attending service-related training and monitoring performance techniques that are not just limited to operations but quality of clinical service.
• Provide leadership, acts as a member of management team responsible for planning and monitoring staff performance.
• Develops, implements, trains and enforces all policies and procedures and operational programs.
• Assists in the developing of operational goals and objectives and ensures that the development of these goals and objectives are communicated to staff.

Quality Improvement and Operational Support (40%)

• Ensure operational readiness by overseeing inventory, equipment, and vehicle status: recommend logistical improvements.
• Contribute to the development and execution of outcome-based performance systems.
• Provide input to service improvement strategies and participate in the planning and evaluation of operational initiatives.
• Foster a culture of accountability, continuous improvement, and inclusive team collaboration.
• Act as a liaison with CACC, hospitals, and other partner organizations to maintain service alignment and readiness.
• Ensure compliance with safety protocols and legislative standards under the Occupational Health and Safety Act.
• Support discipline and performance management in collaboration with Deputy Chiefs.
• Participate in on-call rotation and support emergency service delivery as required.
• Other duties as assigned.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

DECISION MAKING AND INDEPENDENCE

a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

1. Deployment support and leadership on active calls.
2. Resource allocation & triage during multi-patient incidents, or periods of sub-optimal coverage.
3. Coordination with allied agencies on-scene.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

1. Escalation of critical errors or care concerns.
2. Staff performance issues requiring higher performance management.
3. Strategic changes to deployment or staffing models.

REQUIRED TRAINING
Orientation which includes (all employees)

• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker H & S Training
• AODA
• Radius software
• Base Hospital
• CPR
• JBS Time Manager Software

MINIMUM QUALIFICATIONS
a) Education

• AEMCA
• Base Hospital Certification
• F license
• CPR
• Must meet all qualifications as outlines in the Regulations of the Ontario Ambulance Act, O. Reg.257/00 Part lll as well as future amendments.

b) Experience

• 5-7 years of progressive experience as front-line primary care or Advanced Care Paramedic.
• Demonstrated supervisory or leadership experience.

c) Knowledge/Skill/Ability

• Knowledge Ambulance Act of Ontario, Ministry of Health and Long Term Care Basic Life Support Patient Care Standards, Advanced Life Support Standards the Highway Traffic Act, Base Hospital Medical Directives, Occupational Health and Safety Act and other relevant legislation, regulations and current practices.
• Knowledge of C.U.P.E. collective agreement (Asset)
• Knowledge of current HCPS policies ad procedures
• Excellent leadership, communication, and interpersonal skills.
• Knowledge of the iMedic EMR platform
• Ability to meet physical demands of position
• Satisfactory Criminal Record check and Vulnerable Sector Screening
• Basic computer proficiency using Microsoft Office Suite of products and the ability to use other software applications.

PREFERRED QUALIFICATIONS (asset)
Advanced Care Paramedic (asset)

POSITION CLASSIFICATION

Position Title: Commander, Paramedic Operations

Department: Paramedic Services

Work Location: Haliburton Base

Reports to (Direct): Deputy Chief, Operations

Position(s) Supervised Directly: Front Line Paramedics, Duty Officers

Position(s) Supervised Indirectly: Community Paramedics

Effective Date: April 2024

Revision Date: July 2025

Salary Range: $110,281.71 to $129,014.00

Hours Per Week: 40