Careers

Reporting to the Haliburton County Library Board, the CEO is responsible for the success of the library through implementation of the mission, vision, values and strategic priorities as identified by the Library Board; developing, resourcing, and evaluating operational plans; managing and leading library staff; and representing the library in the broader community.

MAJOR RESPONSIBILITIES
Description:

Strategic Direction and Planning

•  Coordinates the strategic planning process on behalf of the Library Board and actively participates.
• Prepares annual operating plans in to ensure an effective library which is responsive to community needs and emerging trends.
• Monitors implementation of operating plans, variances, and amends plans
• Develops standards and performance measurements and regularly reviews programs and services to ensure that they continue to meet demonstrated needs (effectiveness) and are provided in the most cost-effective manner (efficiency)
• Manages the library’s assets through planning for capital renewal and expansion.
• Develops implementation plans for new capital projects.
• Writes annual reports and presents to Library Board and funders or stakeholders, as required.
• Attends conferences, workshops, and meetings and reads professional literature to stay informed on issues related to library management and services

Library Services and Operations

• Supervises the library staff, directly or through other management positions, to create a harmonious team environment, using team building, leadership, and conflict resolutions skills
• Directs the human resources function by maintaining human resources practices in consultation with the County HR Department, hiring, training and developing staff; appraising performance; administering salary and benefits.
• Supports, guides, and evaluates administrative staff through annual goal-setting exercises and encourages ongoing professional development.
• Oversees the ongoing operation and maintenance of the library’s physical facilities and capital equipment.
• Implements and maintains a records management system.
• Ensures that all appropriate records are maintained, produces all appropriate reports and government filings, and adheres to all relevant legislation (e.g., Public Libraries Act, Municipal Act, Ontario Human Rights, Code, etc.)

Finance

• Develops annual operating and capital budgets.
• Presents budget to Library Board for approval and to County Council in conjunction with Board as required.
• Seeks out and applies for additional sources of funding, including fundraising, grant writing, planned to give etc.
• Monitors variances and amends operating budget accordingly.
• Develops and maintains appropriate internal controls and administrative policies 20%

Public Relations

• Develops and strengthens relationships with County staff, the community, the media, other libraries, government ministries and agencies, professional organizations and potential funders.
• Promotes the library and enhances its role in the community.
• Represents the library on local and provincial committees.
• Works with the Friends of the Library and supports them in their work to raise funds and promote the library in the community 20%

Governance

• Acts as Secretary and Treasurer to the Board

Arranges Board meetings, prepares agendas and reports, and keeps official records.

• Drafts and recommends policies to the Library Board
• Confers with the Library Board to review the library's menu of services and ensure they align with the strategic direction as set out by the Board 10%

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

DECISION MAKING AND INDEPENDENCE
a) List up to 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:
1. Identifies projects in alignment with strategic planning goals and pursues funding for those projects, whether through the regular budgeting process or external grants
2. Monitors the operating budget and directs staff to adjust expenditures as required.
3. With input from library staff at all levels, develops procedures to keep library services in alignment with strategic planning goals.

b) List up to 3 examples of situation or problems that are referred to the supervisor for direction or resolution:
1. Final approval of the preliminary budget for inclusion in the budget request to the County
2. Approval and adoption of the Strategic Plan and any changes to the wording of the Library’s Mission, Vision, and Values
3. Changes to library policies and bylaws

REQUIRED TRAINING

• Orientation which includes (all employees)
• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker H & S Training
• AODA
• Any additional training required?

MINIMUM QUALIFICATIONS (must have)
a) Education (degree/diploma/certifications)

• Master of Library and Information Studies from an ALA accredited institution

b) Experience

• Five years’ related experience in a library environment, including a minimum of three years of supervisory experience.

c) Knowledge/Skill/Ability

• Consider prior working knowledge required in specific areas of work, demonstrated abilities/capabilities (e.g., leadership, project management, negotiation, conflict resolution, financial management, interpersonal skills, computer literacy, use of equipment, confidentiality)
• Must be a visionary, creative, and enthusiastic leader with experience in implementing change management strategies.
• Experience with implementing outcomes-based evaluation of programs and services
• Demonstrated planning, administrative, financial, and human resources expertise.
• Ability to strategically manage and prioritize competing needs and projects with limited resources.
• Excellent oral and written communications skills, demonstrating active listening, diplomacy and negotiation skills, and political acumen.
• Comfort and professionalism in representing the library in a range of forums.
• A clear understanding of the roles and responsibilities of the Library Board, the CEO, library staff, and County Council

Working knowledge of the Public Libraries Act and other legislation applicable to the operation of a public library in Ontario. Excellent computer literacy skills including but not limited to experience with word processing, spreadsheet and presentation software, videoconferencing, email, and internet.

• Must be a customer service champion who manages the library environment and resources to enhance the user experience.
• Pursues a commitment to self-directed learning and has a growth-mindset.

PREFERRED QUALIFICATIONS (asset)

• Post-secondary education or certificates in Management and Leadership and/or Business Administration