Careers

The County of Haliburton is accepting applications from qualified candidates interested in obtaining a permanent, full-time Procurement Coordinator position. This is a vacant position.

The Procurement Coordinator is responsible for the coordination and facilitation of the procurement process in accordance with applicable regulations, legislation, trade agreements, industry best practices and the County’s purchasing policies. This role ensures that all procurement documentation and communications comply with legislation and the County’s policy for open, transparent, and competitive bidding and tendering processes. The position is responsible for procuring goods and services in a timely and cost-effective manner while mitigating associated risks and liabilities. This role provides advice and support to local municipalities in accordance with applicable legislation and policy.

Requirements for this position include 5 years of experience, post-secondary education in Business Administration, Public Administration, Supply Chain Management, and a public purchasing designation (CPPB, CPPO). For complete responsibilities and requirements please see the attached job description.
The hourly wage range for this position is $36.32 - $42.29. Hours of work are 8:00am – 4:30pm, Monday to Friday, 40 hours per week. This position reports to the Administration Office at 11 Newcastle St., Minden, ON, K0M 2K0.

Please submit a detailed resume indicating your skills and experience no later than Friday, July 10, 2026, at 4:30pm. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however, only those selected for an interview will be contacted.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

The Procurement Coordinator is responsible for the coordination and facilitation of the procurement process in accordance with applicable regulations, legislation, trade agreements, industry best practices and the County’s purchasing policies. This role ensures that all procurement documentation and communications comply with legislation and the County’s policy for open, transparent, and competitive bidding and tendering processes. The position is responsible for procuring goods and services in a timely and cost-effective manner while mitigating associated risks and liabilities. This role provides advice and support to local municipalities in accordance with applicable legislation and policy.

MAJOR RESPONSIBILITIES
Procurement Compliance (30%)

• Collaborate with departments to identify procurement requirements and develop procurement strategies that align with operational needs and organizational objectives.
• Provide procurement advice, oversight and guidance to County and local municipal departments regarding procurement best practices, risk management, contract administration, and compliance requirements.
• Recommend appropriate procurement methods, including Requests for Tender (RFT), Requests for Proposal (RFP), Requests for Quotation (RFQ), Vendor of Record arrangements, and other competitive procurement processes.
• Support operating departments in managing and resolving contract disputes and performance issues (pricing, quality, timelines and discrepancies).
• Maintain a positive, constructive working relationship with all staff and vendors.
• Facilitate the procurement process from planning and solicitation through evaluation, award recommendation, contract execution, and project close-out.
• Identify, reduce, and mitigate procurement-related risks and liabilities while ensuring fairness, transparency, and defensible procurement practices.

Procurement Administration (60%)

• Develop, review, and issue procurement documents, including specifications, terms of reference, evaluation criteria, contracts, and related documentation.
• To be done in an open and transparent manner, including the preparation and administration of Requests for Quotation, Requests for Proposals and Tenders in collaboration with user groups, including attendance at site meetings, evaluation of bids and contract negotiation.
• Ensure procurement requests have been properly approved/authorized in compliance with procurement policies and procedures.
• Responsible for the issuance of Purchase Orders.
• Represent the County and participate in group buying initiatives and identify opportunities to leverage multiple agency spend (Provincial VOR, OECM, Eastern Ontario Buyers Group) to obtain best value.
• Mitigate risk through the use of bid and performance securities, knowledge of contract law and legal precedent, appropriate supplier insurance and WSIB coverage.
• Identify, reduce, and mitigate procurement-related risks and liabilities while ensuring fairness, transparency, and defensible procurement practices.
• Coordinate evaluation processes, maintain procurement records, and prepare award recommendations and supporting documentation.
• Monitor procurement project status and maintain accurate procurement schedules, files, reports, and records.
• Support contract management activities and ensure procurement documentation is complete, organized, and audit-ready.
• Coordinate collaborative procurement assignments and projects as required.
• Assist with policy development, process improvements, training initiatives, and continuous enhancement of procurement practices.
• Maintenance of an electronic purchasing system and identify opportunities for process improvements and efficiencies.
• Other duties or various special projects as may be required or assigned from time to time.

Vendor Management (10%)

• Develop, maintain and monitor a Vendor Performance Tracking System.
• Review and analyze purchasing agreements and contracts for accuracy and to mitigate errors, risk and/or liability.
• Ensure vendors provide required documentation including but not limited to insurance coverage, WSIB, bonding and sureties.
• Ensure the evaluation and recommendation of vendors, suppliers, products, and pricing are appropriate.
• Provide professional communication from the County to its business partners as required and in accordance with legislation, policy, and procurement deadlines.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.
DECISION MAKING AND INDEPENDENCE
a)3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

1. Create competitive bids and manage document control for procurement processes. e.g., RFP, RFQ etc.
2. Make procurement recommendations based on policy framework.
3. Provide advice to local municipal department heads.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

1. Recommendations for procurement for purchases above their recommended levels.
2. Policy amendments.
3. Recommend participation in a purchasing collaborative.

REQUIRED TRAINING

Orientation which includes (all employees)

• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker H & S Training
• AODA

MINIMUM QUALIFICATIONS

a)Education

• Post-secondary education in Finance, Business Administration, Public Administration, Supply Chain Management or related discipline.
• Professional purchasing designation (CPPB, CPPO, SCMP, NIGP-CPP) or equivalent or enrolment in a program leading to a designation.

b)Experience

• 5 years of progressive experience in procurement, purchasing, contract administration, or a related field, preferably within a municipal or public-sector environment.
• Experience leading the execution of formal competitive procurement processes (Tender, RFP) an asset.
• Experience in negotiating vendor contracts to protect the financial interest of the County and local municipalities an asset.
• Working knowledge of municipal procurement practices, public procurement legislation, trade agreements, and competitive bidding processes.
• Experience with Microsoft Office 365 applications as well as procurement and financial management systems.

c)Knowledge/Skill/Ability

• Detailed oriented with a thorough understanding of ethical issues related to public procurement.
• Demonstrated proficiency and competency with various computer software including Microsoft Word, Excel, PowerPoint, SharePoint and web pages.
• Oral and written communication skills to deliver information efficiently and effectively to staff, Department Heads and all other stakeholders and to create comprehensive and complete procurement documents.
• Demonstrated ability to apply analytical and critical thinking skills including research, data analysis and creative problem solving.
• Excellent time management skills and an ability to manage multiple priorities and tasks efficiently.
• Relevant knowledge of municipal business activities including construction/CCDC contracts; legislation, local government structure and responsibilities.
• Excellent interpersonal skills and ability to build professional relationships with colleagues at all levels of the organization as well as vendors and suppliers.
• Ability to take initiative, work with minimal supervision, exercise independent judgement and demonstrate sound decision-making.

PREFERRED QUALIFICATIONS

• Membership in relevant association e.g. Ontario Public Buyers Association or Purchasing Management Association of Canada or ability and willingness to obtain.

POSITION CLASSIFICATION
Position Title: Procurement Coordinator
Department: Corporate Services
Work Location: Administration Office
Reports to (Direct): Deputy Treasurer
Position(s) Supervised Directly: NA
Position(s) Supervised Indirectly: NA
Effective Date: August 2022
Revision Date: June 2026
Salary Range: $36.32 - $42.29
Hours Per Week: 40

Haliburton County Public Library is currently seeking a qualified candidate for the parttime position of Programming and Outreach Coordinator.

Under the direction of the CEO/County Librarian, this position is responsible for planning, facilitating, and supporting in-person, virtual, and outreach programs and events for all age groups across all library branch locations to support the goals set out in the library’s strategic plan, additionally this position develops community partnerships and promotes library services throughout Haliburton County.

The successful candidate will possess post-secondary education in library studies, education, or a related field with at least three (3) years of related experience, preferably in a public library setting. The hourly wage range for this position is $33.42 - $39.10. This position is scheduled to work 28 hours per week. You can find a detailed job description below.

Please submit a detailed cover letter and resume indicating your skills and experience no later than Wednesday July 1, 2026. Please send your resume to:

Katelyn Bernath, Public Services Manager/Deputy CEO
info@haliburtonlibrary.ca

We thank all who apply for this position; however only those selected for an interview will be contacted.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. Please contact Human Resources for further details.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Responsible for planning, facilitating, and supporting in-person, virtual, and outreach programs and events for all age groups across all library branch locations to support the goals set out in the library’s strategic plan, additionally this position develops community partnerships and promotes library services throughout Haliburton County.

MAJOR RESPONSIBILITIES

Programming (50%)

• In collaboration with the Public Services Manager/Deputy CEO and Communications Coordinator, creates and implements a regular schedule of library programs and events, including at all HCPL branches and in community contexts.
• Plans and delivers internal programs for patrons of all ages, interests and abilities.
• Introduces new programs and special events that respond to patron and community demand.
• Develops and coordinates programming that is in alignment with library priorities, County/Municipal objectives, and local community events/initiatives.
• Researches, contacts, and negotiates with potential program presenters and performers.
• Acts in a supporting role for programming facilitated by other staff members.
• Identifies intended outcomes of library programming and develop mechanisms and procedures to evaluate for these outcomes.

Outreach (20%)

• Prepares and delivers outreach programs for community members of all ages.
• Develops community partnerships and seeks opportunities to promote library services within the community.
• Represents the library at community events and meetings.

Supervision (15%)

• Trains, supervises, and allocates work to temporary and summer staff working in programming.
• Communicates instructions for branch staff members regarding the implementation of system-wide programming initiatives.
• Directs branch staff involved in programming and outreach projects, including overseeing content development, resource logistics, and program delivery.
• Ensures program staff are in compliance with Health and Safety procedures and library policies.
• Assists with organizing and delivering staff training (online and in-person).
• Other duties, as assigned.

Budgeting (5%)

• Tracks program budget expenditures.
• Purchases programming supplies.
• Identifies grant and sponsorship opportunities to support library programs.
• Works with branch staff to develop budgets for specific programs.
• Provides detailed requests for project funding by the Friends of the Library.

Administration and Communications (10%)

• Supports the promotion of library programming through social media posts, developing program calendars, and website content/events calendar entries.
• Responds to media inquiries related to library programming.
• Develops and oversees passive programming, take-home literacy kits, and rotating shared resources (big blue blocks etc.). Communicates with branch and admin staff regarding logistics of these.
• Supports the development of the monthly staff schedule by identifying program staffing needs.
• Manages the compilation of system-wide program statistics.
• Manages room bookings and responds to related inquiries.
• Other duties, as assigned.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.
DECISION MAKING AND INDEPENDENCE
a) 3 examples of the types of decisions that are made or issues/situations that are dealt
with on a regular basis and how judgement is used to resolve them:

1. Coordinates programs, workshops, and based on available staffing, budget and resource constraints.
2. Develops a balanced and cohesive repertoire of programs and workshops for all ages, including external presenters, and ensures that the content supports the library’s mission, vision and values, and adheres to library policies and procedures.
3. Contacts local organizations to collaborate on programming and to build effective community partnerships.

b)3 examples of situation or problems that are referred to the supervisor for direction
or resolution:

1. Handling requests to participate in collaborative programs/events that are outside of budget or staffing limitations and require approval to go ahead.
2. Requests for costly equipment for programs, e.g. videoconferencing equipment for hybrid programs.
3. Disputes re: staffing for programming versus branch hours.

REQUIRED TRAINING
Orientation which includes (all employees)

• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker H & S Training
• AODA

Additional training required

• Standard First Aid and CPR level C

MINIMUM QUALIFICATIONS
a) Education

• Completed post-secondary education in library studies, education, or a related field.

b) Experience

• Three (3) years related experience working in a public library setting.

c) Knowledge/Skill/Ability

• Able to independently plan, organize and coordinate work across all library service points.
• Lead library staff in developing and implementing programs.
• Excellent time management and project management skills.
• Able to manage and work within a budget effectively.
• Establish and maintain a positive working relationship with a diverse community of patrons and library staff.
• Communicate effectively in both oral and written form with patrons and staff and have excellent public speaking abilities.
• Engage community partners, patrons and staff in the promotion of library programs.
• Exhibit flexibility and a willingness to work in a dynamic, busy, and changing environment.
• Work a flexible schedule that includes day, night, and weekend hours.
• Familiarity with STEM/STEAM program theories.
• Experience creating social media content and doing website maintenance.
• Computer skills: Windows OS; Microsoft Office Suite; Canva; Adobe CS and/or other publishing software.

PREFERRED QUALIFICATIONS (asset)

• Library Technician Diploma or a Master of Library and Information Studies.

POSITION CLASSIFICATION
Position Title: Programming + Outreach Coordinator
Department: Library
Work Location: Various
Reports to (Direct): CEO/Chief Librarian
Position(s) Supervised Directly: Programming Summer Students (occasional/seasonal)
Position(s) Supervised Indirectly: Branch Staff
Effective Date: July 2021
Revision Date: April 2026
Salary Range: $33.42 - $39.10

Reporting to the Operations Manager, the Patrol Superintendent performs road patrols, provides direction to staff, contractors, obtains locates, provides project layouts, and supports maintenance and repair operations for the County Haliburton, ensuring minimum maintenance standards are being met. The Patrol Superintendent provides supervision and there is a regular requirement to be on call as well as work weekends and evenings.

The successful candidate must have the following:

• Completion of Grade 12 or its equivalent
• Possession of Class DZ driver’s license
• 3 year’s related experience in a municipal environment or equivalent
• General knowledge of equipment operation and construction techniques
• Good organizational skills
• Excellent supervisory and communication skills
• Ability to use Microsoft Office 365 including Outlook, Word, Excel and video conferencing tools such as Teams and Zoom.
• Detailed knowledge of relevant codes of practice and statutes relating to the operation and maintenance of municipal infrastructure is required (e.g. OHSA, MMS, Book 7 & HTA)
• CRS Designation from Association of Ontario Road Supervisors an asset.

For complete responsibilities and requirements of the position please see the below job description.

Interested candidates should submit a resume indicating your skills and experience no later than Wednesday July 1, 2026 at 4:30pm. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however, only those selected for an interview will be contacted.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Reporting to the Operations Manager, the Patrol Superintendent performs road patrols, provides direction to staff, contractors, obtains locates, provides project layouts, and supports maintenance and repair operations for the County Haliburton, ensuring minimum maintenance standards are being met. The Patrol Superintendent also provides supervision to full-time, temporary and seasonal employees as required. There is a regular requirement to be on call as well as work weekends and evenings.

MAJOR RESPONSIBILITIES

Road Patrol (40%)

• Conduct patrols in accordance with Minimum Maintenance Standards.
• Assign crews to correct hazardous conditions immediately.
• Track weather patterns and storm events and provide appropriate direction.
• Arrange for plowing, sanding and salting to meet Minimum Maintenance Standards and County policies.
• Arrange for snow storage removal and snow storage maintenance capacity.
• Assess damage from weather events; monitor and repair through coordination with Operations Manager.
• Identify the needs for brushing, sweeping, ditching, pavement patching, gravel shoulder and culvert maintenance, guide rail and sign repairs. Summarize and prepare long term plan in conjunction with Operations Manager.
• Identify and report any road/bridge maintenance requirements.
• Observe and note deficiencies before they become major issues.
• Comply with Ministry of Labour, Ministry of Transportation, Ministry of Natural Resources, Ministry of Environment & County policies/procedures.

Road Maintenance Supervision (40%)

• Schedule and implement work activities, equipment and material requirements for scheduled or emergency projects in consultation with the Operations Manager.
• Monitor and ensure staff compliance to safe work practices as per the OHSA and County policies in collaboration with the Operations Manager and/or Human Resources.
• Coordinate and administer contractors for the County’s maintenance activities.
• Ensure the timely and accurate completion of required documentation (e.g., equipment sheets, payroll sheets).
• Oversee contractor job sites for safety and efficiency.
• Coordinate obtaining locates.
• Carry out layout of planned work at job sites for both County and contractor activities.
• Conduct inspections of culverts and inventory.
• Oversee & coordinate patrol yard repairs.
• Monitor and report project status daily to the Operations Manager, ensuring completion of work on schedule and within approved budget.
• Provide training and direction to staff.
• Recommend remedial or disciplinary action to the Operations Manager.

Communications and Public Relations (20%)

• Address ratepayer’s complaints about road conditions. Investigate and have a resolution in a timely manner and report to complainant and County.
• In consultation with Operations Manager, work with employees regarding concerns about safety, equipment issues, time off and training.
• Liaise with other County departments re special requests.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.
DECISION MAKING AND INDEPENDENCE

a)3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

1. Prepare for and reacting to winter weather conditions.
2. Working with the Mechanic to coordinate equipment repairs and availability.
3. Identify maintenance needs and schedule/plan for the work.

b)3 examples of situation or problems that are referred to the supervisor for direction or resolution:

1. Major equipment repairs
2. Emergency events and repairs
3. Disciplining staff

REQUIRED TRAINING
Orientation which includes

• All Corporate Policies/Procedures
• WHMIS GHS Training
• Respect in the Workplace
• MOL Worker and Supervisor Health & Safety Training
• AODA

Additional training includes

• First Aid
• Minimum Maintenance Standards
• MESH
• 511
• Book 7
• Ontario One Call (locates)
• Trackmatics

MINIMUM QUALIFICATIONS
a)Education

• Grade 12 or its equivalent

b)Experience

• 3 year’s related experience in a municipal environment or equivalent.

c)Knowledge/Skill/Ability

• General knowledge of equipment operation and construction techniques
• Possession of Class DZ driver’s license
• Good organizational skills
• Excellent supervisory and communication skills
• Occupational Health and Safety Training
• Detailed knowledge of relevant codes of practice and statutes relating to the operation and maintenance of municipal infrastructure is required (e.g. OHSA, MMS, Book 7 & HTA)
• Ability to use Microsoft Office 365 including Outlook, Word, Excel and video conferencing tools such as Teams and Zoom.

PREFERRED QUALIFICATIONS (asset)

• Roads Superintendent Certification (CRS)

POSITION CLASSIFICATION
Position Title: Patrol Superintendent
Department: Public Works
Work Location: Vehicle & Patrol Yards
Reports to (Direct): Operations Manager
Position(s) Supervised Directly: Working Forepersons (2), Truck Driver/Equipment Operators (13), Seasonal 1 (6), Seasonal Flaggers/Labourers (3)
Position(s) Supervised Indirectly: N/A
Effective Date: April 2022
Revision Date: May 2023
Salary Range: $36.32 - $42.49
Hours Per Week: 40