Careers

Thank you for your interest in joining our dedicated team of professionals. Opportunities are continually evolving within the County of Haliburton.

Physician Recruitment

The County is in immediate need for family physicians. Learn about the our Recruitment program and the many reasons to practice in Haliburton County by visiting our Physician Recruitment page.

Current Career Opportunities

Seasonal 1 (April 20 to mid-October 2026)

Successful Seasonal 1 candidates will possess a DZ licence and have experience in traffic control, culvert replacement, maintenance, and repair as well as the ability to perform heavy manual labour duties in an outside environment. The hourly rate for this unionized CUPE 1960 position is $28.43.

Please read below to review detailed job descriptions. Please submit a detailed resume indicating which position you are applying to and your relevant skills and experience no later than March 27, 2026. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted. The interview evaluation process may include a practical component.

The County of Haliburton is an equal opportunity employer. Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Reporting to the Patrol Superintendent, Seasonal 1 Operators assist with general road and equipment maintenance during the summer season (April – October). Seasonal 1 staff operate a variety of heavy equipment and complete physical activities such as installing posts, culverts and road signs. This position assists with the removing beaver dams, clearing roads of debris, and flagging/directing traffic at job sites.

MAJOR RESPONSIBILITIES
General Road Maintenance (20-80%)

Install guiderail posts and cables, road signs and culverts.
Flag (direct traffic) at job sites.
Patch roads, clear ditches, clean and mark culverts, remove beaver dams.
Check that signs are standing and legible.
Clear roads of fallen trees, debris from washouts, dead animals, etc.
Place calcium on gravel roads for dust control.
Other duties as assigned

Equipment Operator/Maintenance (20-80%)

Operate but not limited to: chainsaw, backhoe, packer, grader, dump truck, spray patcher, sander and plows as required.
Conduct routine maintenance checks as required on equipment/vehicles.
Do preventative maintenance and minor repairs on equipment/vehicles.
Weigh trucks on weigh scales.
Write up ticket, total each weight and keep track of each truck.
Other duties as assigned

Miscellaneous Duties (5%)

Ensure all work areas are kept clean and tidy.
Stay up to date on Health and Safety issues and request additional training if required.
Other duties as assigned.

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

DECISION MAKING AND INDEPENDENCE

a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

Choosing safe techniques for tree and brush removal according to training provided.
Purchasing fuel for County vehicles and equipment as required.
Ensuring all tools, equipment and safety devices are in proper working order prior to using them.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

Purchasing supplies, tools, equipment, or repair services.
Deciding to work overtime to complete a task.
Deciding whether a road requires additional maintenance.

REQUIRED TRAINING

Orientation which includes

All Corporate Policies/Procedures
WHMIS GHS Training
Respect in the Workplace
MOL Worker H & S Training
AODA

Additional training includes:

Chainsaw certification
First Aid training

MINIMUM QUALIFICATIONS

a) Education

Grade 10 education or its equivalent.
Valid DZ Licence (AZ an asset)

b) Experience

Any previous experience operating heavy equipment.

c) Knowledge/Skill/Ability

Ability to understand operating/maintenance instructions and safety precautions.
Ability to operate heavy equipment – e.g., tandem truck, backhoe, grader, loader, combination wing plow.
Ability to perform heavy manual labour duties in an outside environment.
Ability to operate two way radios.
Mechanically inclined.

PREFERRED QUALIFICATIONS (asset)

Chainsaw certificate

EXPERIENCE
Competence should be achieved by a new person in one (1) season.

POSITION CLASSIFICATION
Position Title: Seasonal 1
Department: Public Works
Work Location: Vehicle & Patrol Yards
Reports to (Direct): Patrol Superintendent
Position(s) Supervised Directly: 0
Position(s) Supervised Indirectly: 0
Effective Date: June 1996
Revision Date: May 2023
Hourly Rate: $28.43
Hours Per Week: 40

Three (3) Seasonal Flagpersons (April 20 to mid-October 2026)

Successful Flagperson/Labourer candidates will have experience in traffic control and be able to perform heavy manual labour duties in an outside environment. This position requires a valid G licence. DZ licence considered an asset. The hourly rate for this unionized CUPE position is $21.28.

Please see below to review detailed job descriptions. Please submit a detailed resume indicating which position you are applying to and your relevant skills and experience no later than March 27, 2026. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted. The interview evaluation process may include a practical component.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Reporting to the Patrol Superintendent, the Seasonal Flagperson/Labourer is responsible for completing manual labour tasks related to patching roads, removing beaver dams, cutting brush and grass, installing posts, culverts, and roads signs. The Seasonal Flagperson/Labourer is also responsible for safely directing and flagging traffic at work sites.

MAJOR RESPONSIBILITIES

General Road Maintenance (20 – 80%)

Install guiderail posts and cables, road signs and culverts.
Flag (traffic control) at job sites.
Patch roads, clear ditches, clean and mark culverts, remove beaver dams.
Check that signs are standing and legible.
Clear roads of fallen trees, debris from washouts, dead animals, etc.
Cut brush and grass along road allowances.
Place calcium on gravel areas of roads for dust control.

Equipment Operator/Maintenance (20 – 80%)

Operate chainsaw, brushsaw, power broom, backhoe, packer, crew cab dump truck, spray patcher, air compressor and other small equipment as required.
Conduct routine maintenance checks as required on equipment/vehicles.
Do preventative maintenance and minor repairs on equipment/vehicles.
Report any required repairs to equipment/vehicles to Supervisor or Mechanic

Miscellaneous Duties (5%)

Ensure all work areas are kept clean and tidy.
Stay up to date on Health and Safety issues and request additional training if required.
Setup traffic control at job sites
Submit and update any relevant documents (time, equipment sheets, etc.)

DECISION MAKING AND INDEPENDENCE
a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

Choosing safe techniques for tree and brush removal according to training provided.
Purchasing fuel for County vehicles and equipment as required.
Ensuring all tools, equipment and safety devices are in proper working order prior and after using them.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

Purchasing supplies, tools, equipment, or repair services.
Deciding to work overtime to complete a task.
Changing the scope of work for a given task.

REQUIRED TRAINING
Orientation which includes

All Corporate Policies/Procedures
WHMIS GHS Training
Respect in the Workplace
MOL Worker H & S Training
AODA

Additional training required:

Chainsaw
First Aid

MINIMUM QUALIFICATIONS

a) Education

Grade 10 education or its equivalent
Valid G Licence (DZ an asset)

b) Experience

Any previous experience, preferably in a municipal environment.

c) Knowledge/Skill/Ability

Ability to understand operating/maintenance instructions and safety precautions.
Ability to operate equipment – e.g., crew cab dump truck, backhoe, loader, chipper, asphalt roller.
Ability to perform heavy manual labour duties in an outside environment.
Ability to operate two way radios.
Mechanically inclined.

PREFERRED QUALIFICATIONS (asset)

Chainsaw certificate

EXPERIENCE

Competence should be achieved by a new person in one (1) season.

POSITION CLASSIFICATION
Position Title: Flagperson/Labourer
Department: Public Works
Work Location: Vehicle & Patrol Yards
Reports to (Direct): Patrol Superintendent
Position(s) Supervised Directly: 0
Position(s) Supervised Indirectly: 0
Effective Date: April 2011
Revision Date: May 2023
Hourly Rate: $21.28
Hours Per Week: 40

Engineering (Seasonal) Student

The County of Haliburton Engineering Department is accepting applications from qualified candidates interested in obtaining a Seasonal Engineering Student position from mid-April to December 2026. The hourly rate for this unionized CUPE 1960 position is $26.36.

The successful candidate must be currently attending a civil engineering program, proficient with Microsoft Office Suite, familiar with Total Station Surveys, ArcGIS, AutoCAD and have a valid G driver’s licence. Excellent interpersonal and communication skills are required.

Candidates must be students between 15 and 30 years of age, registered as a full-time student during the preceding academic year, and intend to return to school on a full-time basis during the next academic year.
Please see below for a detailed job description. Please submit a detailed resume indicating your skills and experience no later than March 27, 2026. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted.
The County of Haliburton is an equal opportunity employer.

Accommodation can be provided in all steps of the hiring process. For accommodation options and to ensure full and equal access during the recruitment and selection process, contact Human Resources.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Reporting to the Director of Public Works, the Seasonal Engineering Student is responsible for assisting with pre-engineering surveys, updating inventories of road assets, preparing drawings and sketches using AutoCAD software and assisting with property line and pit boundary marking. This position is also responsible for cleaning and maintaining survey equipment and performing labour duties related to road, drainage and building work.

MAJOR RESPONSIBILITIES
Survey and Engineering (85%)

Assists with pre-engineering surveys for road, drainage and building projects.
Updates inventory of road assets and assists with traffic counting.
Assists with construction and maintenance project field layout and property line and pit boundary marking.
Prepares drawings and sketches using AutoCAD software.
Performs data entry and data base queries.
Prepares and implements traffic control plans (flagging).
Checks field calculations for accuracy.

Miscellaneous (15%)

Cleans and maintains survey equipment including vehicles.
Performs labour duties related to road, drainage and building work.
Other duties as assigned.

DECISION MAKING AND INDEPENDENCE

a) 2 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

Choosing appropriate tools and apparel.
Purchase fuel, when required, for survey vehicle.

b) 2 examples of situation or problems that are referred to the supervisor for direction or resolution:

Work overtime.
Purchase equipment.

REQUIRED TRAINING

Orientation which includes

All Corporate Policies/Procedures
WHMIS GHS Training
Respect in the Workplace
MOL Worker H & S Training
AODA

Additional training required

First Aid

MINIMUM QUALIFICATIONS

a) Education

1 year of post-secondary studies in Civil Engineering.
Valid G Driver’s Licence.

b) Experience

Previous experience with AutoCAD preferred.

c) Knowledge/Skill/Ability

Proficient in Civil 3D-AutoCAD, Arc Map, Microsoft Office Suite.
Class G drivers licence in good standing
Excellent communication (presentation, oral, written) and interpersonal skills.
Excellent organization and prioritization skills.
Knowledge of Health and Safety practices and legislation.
Ability to work in a consultative manner.

PREFERRED QUALIFICATIONS (asset)

2 years or more of post-secondary studies in Civil Engineering.
Ability to operate a chainsaw is considered an asset.

EXPERIENCE
Competence should be achieved by a new person in one (1) season.

POSITION CLASSIFICATION
Position Title: Seasonal Engineering Student
Department: Public Works
Work Location: Administration Office
Reports to (Direct): Director of Public Works
Position(s) Supervised Directly: N/A
Position(s) Supervised Indirectly: N/A
Effective Date: January 2020
Revision Date: N/A
Hourly Rate: $26.36
Hours Per Week: 40

Seasonal Capital Projects Inspector (April 20 to mid-October 2026)

The County of Haliburton Engineering Department is accepting applications from qualified individuals interested in obtaining a Seasonal Capital Project Inspector position (April 20 to mid-October 2026). The hourly rate for this unionized CUPE Local 1960 position is $36.08.

The Seasonal Capital Project Inspector is responsible for constructure project inspections as required on capital road and structure projects. The successful applicant will have a minimum of 5 years’ experience in construction supervision, coordination and administration. They must have a valid G licence and reliable personal vehicle.

A detailed job description can be found below. Please submit a detailed resume indicating your skills and experience no later than March 27, 2026. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

Reporting to the Director of Public Works, the Seasonal Capital Project Inspector is responsible for construction project inspections as required on capital road and structure projects. The duties for this position will be performed within the legislative and regulatory standards set out in the applicable Provincial and Municipal Acts and will be consistent with the Operational Policies and By-Laws of the County of Haliburton.

MAJOR RESPONSIBILITIES

Project Coordination (25%)

Liaison with the contractor s project supervisor and the County project
Administrator.
Monitor and provide the contractor guidance of various project stages
(pulverizing, milling, granular application, final grade, finish surface, deck
repairs and concrete pour).
Schedule testing by third party as required.
Other duties as assigned.

Contract Supervision (Inspection) (50%)

Perform construction inspection as required on capital road and structure
projects including construction layout, measuring of material quantities and
preparation of field documentation.
Inspect capital projects (e.g., hot mix, surface treatment, rejuvenation,
pavement markings, structure rehabilitation and replacement).
Document by video and/or photos the project prior to the contractors start
date and once complete
Monitor project quantities, schedule, contractors, performance (quality),
health and safety and compliance to specifications and regulations.
Other duties as assigned.

Contract Administration (25%)

Keep daily progress reports by project.
Other duties as assigned.

*Note: All activities are expected to be performed in a safe manner, in accordance with the
Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies,
procedures and programs. In addition, all necessary personal protective equipment must be used
and maintained in good condition.

DECISION MAKING AND INDEPENDENCE
a) Examples of the types of decisions that are made or issues/situations that are dealt with
on a regular basis and how judgement is used to resolve them:

Scheduling and completion of inspections for construction projects.
Assessing construction techniques and practices to be used on-site.

b) Examples of situation or problems that are referred to the supervisor for direction or
resolution:

Approval of additional expenditures.
Deviation from established specifications and regulations.

REQUIRED TRAINING

Orientation which includes:

All Corporate Policies/Procedures
WHMIS GHS Training
Respect in the Workplace
MOL Worker H & S Training
AODA

Additional training required

First Aid and CPR

MINIMUM QUALIFICATIONS

a) Education

Grade 12 or its equivalent

b) Experience

5 related experience preferably in a municipal environment.

c) Knowledge/Skill/Ability

Class G drivers licence in good standing
Excellent communication skills: presentation, oral and written
Excellent interpersonal skills
Excellent organization and prioritization skills
Knowledge of Health and Safety practices and legislation
Ability to work in a consultative manner

PREFERRED QUALIFICATIONS

Post-secondary accreditation

POSITION CLASSIFICATION
Position Title: Seasonal Capital Project Inspector
Department: Public Works - Engineering
Work Location: County Administration Office, Capital Project locations throughout County
Reports to (Direct): Director of Public Works
Effective Date: February 24, 2021
Revision Date: April 2025
Hourly Rate: $36.08
Hours Per Week: 40

Cybersecurity Analyst

The County of Haliburton is currently seeking a qualified candidate for the newly created full-time, permanent position of Cybersecurity Analyst.

Reporting to the Director of IT, the Cybersecurity Analyst provides functional leadership for the County’s cybersecurity program and leads day-to-day information security operations. The role coordinates and executes core cybersecurity activities including monitoring, incident response, vulnerability management, patching, endpoint protection, and security awareness, ensuring consistent application of security best practices across the organization.

Acting as the County’s primary cybersecurity subject-matter expert, the Cybersecurity Analyst guides operational security decisions and response efforts under the strategic direction and oversight of the Director of IT. The position supports risk assessments, policy compliance, and the security review of major technology initiatives, while collaborating with municipal partners and external forums to strengthen the County’s overall security posture.

The successful applicant will have at least 3 years of progressive experience in information technology operations, with a focus on security operations, monitoring, or incident response and relevant post-secondary education or an equivalent combination of education and experience. Industry recognized certifications are strong preferred. Experience in a municipal or public-sector environment is considered an asset. A valid G driver’s licence and reliable personal vehicle are required. This position is eligible for remote work.

For complete responsibilities and requirements of the position please see the below job description.
Please submit a detailed resume indicating your skills and experience no later than Friday, March 20 2026, at 4:30pm. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however, only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

MAJOR RESPONSIBILITIES

Security Operations & Incident Response (40%)

Monitor and analyze vulnerability scan results; coordinate and track remediation activities, escalating unresolved or high-risk issues to the Director of IT as required.
Lead and coordinate patch management activities, including testing, validation, and deployment of updates for operating systems, applications, and firmware.
Guide system and application hardening efforts by applying and maintaining standard security baselines and configuration guidelines.
Maintain the Incident Response Plan (IRP), supporting playbooks, and incident documentation; log and track security incidents and contribute to post-incident reviews and lessons learned.
Monitor endpoint protection and MDR/XDR alerts; perform initial triage, coordinate response actions, and escalate incidents in accordance with established thresholds.
Support privileged access reviews, Conditional Access policy enforcement, and multi-factor authentication (MFA) compliance across County systems.
Provide cybersecurity input into backup, recovery, and disaster recovery processes to ensure alignment with risk management and resilience objectives.
Other duties as assigned.

Governance, Risk, & Compliance (20%)

Develop, maintain, and update the IT risk register; support and coordinate Business Impact Analyses (BIAs) and Privacy Impact Assessments (PIAs) across County systems and services.
Review, draft, and maintain IT security policies, standard operating procedures (SOPs), and guidelines under the strategic direction of the Director of IT.
Monitor and track relevant regulatory and compliance requirements (e.g., MFIPPA, Bill 194, cyber insurance obligations), and support the alignment of policies, controls, and practices accordingly.
Assist the Director of IT with cybersecurity dashboards, KPI development, and the preparation of periodic cybersecurity reporting for senior leadership and Council.
Support vendor and third-party risk management activities by maintaining vendor risk logs, collecting security documentation, and assisting with security assessments and evaluations.
Provide guidance to departments and IT teams on cybersecurity risk management practices and compliance expectations.

Strategic Support & Collaboration (20%)

Support the Director of IT with cybersecurity reviews of new and emerging technology initiatives, including identifying risks, documenting mitigation measures, and tracking follow-up actions.
Act as a primary point of contact for lower-tier municipalities on routine cybersecurity matters, coordinating responses and escalating issues to the Director of IT as required.
Support the Director of IT in regional and provincial cybersecurity forums (e.g., EOITC, MISA), including contributing to discussions, tracking action items, and maintaining supporting documentation for audits and cyber insurance renewals.
Contribute to cybersecurity information-sharing initiatives and bring forward relevant insights, trends, and lessons learned from external partners for internal review and consideration.

Awareness, Training, & Culture (20%)

Administer the cybersecurity awareness platform and manage user training assignments.
Plan and deliver phishing simulations; record results and escalate trends.
Create concise and engaging user guidance (cyber tips, posters, intranet content).
Organize and coordinate annual cyber awareness campaigns, including Cyber Security Awareness Month activities.

DECISION MAKING AND INDEPENDENCE

a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

Review scan results and apply judgment to determine which vulnerabilities require urgent remediation versus routine patching.
Assess security alerts to decide whether they are false positives, minor incidents to resolve, or issues requiring escalation.
Evaluate privileged accounts and MFA compliance, using judgment to remediate straightforward issues and escalate exceptions.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

Escalate ransomware, data breaches, or other high-severity incidents to the Director of IT for leadership of the response.
Refer cases where security policies conflict with operational needs or require formal risk acceptance.
Seek direction on complex projects such as ERP replacements or cloud migrations where security considerations impact procurement or design decisions.

REQUIRED TRAINING

Orientation which includes:

All Corporate Policies/Procedures
WHMIS GHS Training
Respect in the Workplace
MOL Worker H & S Training
AODA

Additional training required:

Various software related procedural guides and manuals.

MINIMUM QUALIFICATIONS

a) Education

Post-secondary education in Computer Science, Information Technology, Cybersecurity, or a related field; an equivalent combination of education and relevant work experience may be considered.
Industry-recognized certifications are strongly preferred, such as:
CompTIA Security+
Microsoft Security Operations Analyst (SC-200) or related Microsoft 365/Entra certifications.
Certified Ethical Hacker (CEH) or CompTIA CySA+
CISSP
Valid G class licence and reliable personal vehicle.

b) Experience

3–4 years of progressive experience in information technology with a focus on cybersecurity operations, monitoring, or incident response.
Hands-on experience with vulnerability management, patching, and endpoint protection tools (e.g., Microsoft Defender, Qualys, Nessus, etc).
Practical exposure to Microsoft 365 security features (e.g., Conditional Access, MFA, security reporting, Entra ID/Intune).
Experience administering or supporting a cybersecurity awareness platform and conducting phishing simulations.
Familiarity with risk management practices, policy compliance, and security frameworks relevant to the public sector (e.g., NIST CSF, CIS Controls, MFIPPA).
Previous experience in a municipal government, public sector, or other highly regulated environment is considered an asset.

c) Knowledge/Skill/Ability

Knowledge of cybersecurity principles, threat vectors, risk management practices, and incident response frameworks (e.g., IMS, NIST CSF, CIS Controls).
Understanding of Microsoft 365/Entra security tools, endpoint protection platforms, vulnerability scanning, and patch management processes.
Familiarity with relevant municipal and public sector regulations such as MFIPPA, PHIPA, Bill 194, and cyber insurance requirements.
Skill in analyzing security events, distinguishing between false positives and legitimate incidents, and applying sound judgment in escalation.
Skill in developing user-friendly security awareness content and delivering phishing simulations or training campaigns.
Ability to work collaboratively with IT staff, municipal partners, and external vendors to resolve security issues and implement best practices.
Ability to communicate clearly and effectively, both verbally and in writing, with technical and non-technical audiences.
Ability to manage multiple tasks, prioritize competing demands, and maintain attention to detail in a fast-paced environment.

POSITION CLASSIFICATION
Position Title: Cybersecurity Analyst
Department: IT
Work Location: Administration Office
Reports to (Direct): Director of IT
Position(s) Supervised Directly: None
Position(s) Supervised Indirectly: N/A
Effective Date: February 2026
Revision Date:
Hourly Range: $42.17 – $49.33
Hours Per Week: 40

Administrative Clerk

The County of Haliburton is seeking applications from qualified candidates for a vacant Administrative Clerk position.

Reporting to the Executive Assistant, the Administrative Clerk provides a range of clerical and administrative support such as preparing meeting materials, taking minutes, maintaining filing systems in accordance with our records management program, maintaining accurate scheduling and calendar management. This position provides support for a variety of meetings, maintains inventories and inputs orders for supplies and equipment as required.

The successful candidate will possess related administrative experience and demonstrated proficiency with Microsoft Office 365. Prior experience in a municipal environment is an asset. The 2026 hourly rate for this unionized CUPE 1960 position is $27.00.

Please see below to review a detailed job description. Please submit a detailed resume indicating your relevant skills and experience no later than March 20, 2026, at 4:30pm. Please send your resume to:

Sarah Hume, Human Resources Manager
shume@haliburtoncounty.ca

We thank all who apply for this position; however only those selected for an interview will be contacted. The interview evaluation process may include a practical component.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used solely for the purpose of job selection.

POSITION SYNOPSIS AND PURPOSE

MAJOR RESPONSIBILITIES

Administrative Duties (40 – 60%)

Provide administrative scheduling support including coordinating meetings and calendars for corporate events, Directors, CAO and Council as directed.
Provide clerical or administrative support for special projects as required.
Respond to invoicing and billing inquiries.
Coordinate room, facility, and food bookings including set up and tidy up following Council, Committee, and other meetings as required.
Adapt published documents to ensure compliance with AODA standards.
Prepare and proofread letters, reports, and other forms of documentation.
Photocopy documentation and reports as required and requested.
Order supplies for the Administration Building and Patrol Yards.
Liaise with the Custodian/Maintenance Worker regarding evening meetings and events, supplies required or reported work to be completed.
Primary reception as required.
Other duties as assigned.

Records Management Duties (10 - 40%)

Manage correspondence, spreadsheets, agendas, minutes as directed.
Gather and prepare data and information for studies, reports, and presentations.
Prepare and circulate agenda packages as directed, with accuracy, and in a timely manner that adheres to given deadlines.
Monitor the County website and publish approved agendas, minutes, notices, motions and by-laws and other authorized files.
Administer and support the County’s records management program.
Provide support to all County departments with respect to record management, including communication of policy standards.
Maintain compliance with relevant policies, standards, the records retention by-law, legislation, regulation related to records management.
Other duties as assigned.

IT Duties (10 – 40%)

Ensure required IT equipment is set-up and functioning prior to meetings.
Support virtual meetings and live broadcasts of Council and Committee meetings.
Answer IT Help Desk phone calls and gather required information to document and input a suitably detailed service request ticket.
Categorize and prioritize Help Desk tickets using IT service management software.
Provide assistance to Service Desk Supervisor in assigning service request tickets to Service Desk Technicians.
Place orders for approved hardware and track incoming deliveries.
Receive, organize and label new IT equipment upon arrival.
Format and maintain end-user instructional guides and Help Desk portal articles.
Design digital forms for internal service catalogue requests.
Assist with IT asset and license management.
Other duties as assigned.

DECISION MAKING AND INDEPENDENCE

a) 3 examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them:

Respond to incoming calls and redirect to proper individual/municipality.
Coordinate meetings including meeting invites, room bookings, equipment, and food.
Maintain inventories and manage records in accordance with by-law and policy.

b) 3 examples of situation or problems that are referred to the supervisor for direction or resolution:

Report any delays in production of meeting materials (e.g., minutes, agendas, etc.)
Changes or inconsistencies in the records management or IT inventory programs.
Request for additional administrative assistance from a department head.

REQUIRED TRAINING

Orientation which includes:

All Corporate Policies/Procedures
WHMIS GHS Training
Respect in the Workplace
MOL Worker H & S Training
AODA

MINIMUM QUALIFICATIONS
a)Education

Secondary school diploma
G driver’s license

b)Experience

1 year of related administrative experience preferably in a municipal environment.

c)Knowledge/Skill/Ability

Proficiency with Microsoft Office 365 (Word, Excel, Outlook, and PowerPoint).
Ability to operate office equipment and current computer technology.
Excellent oral and written communication skills.
Good interpersonal skills, strong customer service skills, telephone etiquette and the ability to remain calm and courteous when dealing with members of the public.
Good ability to work independently.
Excellent literacy skills.
Ability to multi-task in a fast paced and demanding environment.
Ability to follow directions related to Municipal Act and related Ontario Regulations and Orders requirements and County policies and procedures.
Must be able to maintain confidentiality.
Ability to work within legislated timeframes.
Establish and maintain effective working relationships with co-workers, supervisors, members of Council and the general public.
Ability to focus on tasks despite frequent interruptions.

COMPETENCE
Competence should be achieved by a new person in less than one (1) year.
POSITION CLASSIFICATION
Position Title: Administrative Assistant
Department: Administration
Work Location: Administrative Building
Reports to (Direct): Executive Assistant
Position(s) Supervised Directly: N/A
Position(s) Supervised Indirectly: N/A
Effective Date: July 16, 2025
Revision Date: July 16, 2025
Wage rate: As per the collective agreement
Hours Per Week: 8:30am – 4:30pm, minimum 35 hours per week

Unsolicited Resumes

The County of Haliburton does not accept unsolicited resumes. To apply for a position you must submit your resume as outlined in the position advertisement.

Accessibility and Accommodations

The County of Haliburton is committed to an inclusive, barrier-free environment. If you require accommodation options to ensure full and equal access during the recruitment process, please contact our Human Resources Manager.

Human Resources

Our goal is to drive quality Human Resources services and support at all levels of the organization.

Human Resources is responsible for overseeing staffing and recruitment, labour relations, job evaluation, training, compensation and benefits and health and safety. We develop policies and procedures to ensure that employees receive fair treatment and work in a safe and healthy environment.

Contact Us

Sarah Hume, Human Resources Manager
Email: shume@haliburtoncounty.ca
Phone: 705-286-1333 ext. 224
Fax: 705-286-4829
Mailing address: P.O. Box 399, 11 Newcastle Street, Minden, ON K0M 2K0